Jobs at the Jersey Shore

Current Openings

Rental Administrator

The Grand at Diamond Beach

We are currently seeking a Rental Administrator who is ready to be a part of the highly successful rental department with Team Oceanside at Keller Williams Realty in Diamond Beach, NJ. The Rental Administrator will report to the Director of Sales & Team Administrator.  We’re looking for someone who is committed, hard working, holds a current NJ Real Estate License and has a good sense of humor.



·       Oversight and implementation of all contents for the Online Reservation System Maintain, track and balance Merchant Services reports

·       Maintain, track and balance all Rental Income, Administrative Fees and Security Deposits

·       Solicit all forthcoming closings with personal call and mail brochure for listings

·       Prepare an annual Marketing Plan to enhance exposure

·       Implement all aspects of Marketing Plan to include internet exposure, print ads, direct mailings, monthly newsletter, etc.

·       Personally greet and assist any walk in, telephone inquiries or internet leads

·       Record incoming leads in contact management system software, label income lead source, initiate action plan specific to lead  

·       Provide weekly reports to include weekly call volume, rental revenue, new listings, and lead traffic  

·       To have an extensive understanding of all rental inventory including locations and nuances to assist vacationers in home selection  

·       To coordinate all Virtual Tours and Digital Imagery packages  

·       Coordinate vacationers with available properties

·       Show rental properties if necessary  

·       Enter bookings, collect funds and generate receipts where necessary  

·       Notify owners upon confirmation of a booking  

·       Prepare and process lease  

·       Prepare tenant gift bag and keys by 1PM on Friday for Saturday arrivals

·       Prepare for the expected arrivals one day prior to arrival, including signing the required forms as dictated by The Grand’s property management check-in forms.  

·       Inform homeowners a full spring cleaning is required and must be approved prior to first rental check in.

·       Perform pre-season walk-thru on each rental unit to ensure a high standard of cleaning and furnishings at least 1 month prior to first rental check in.

·       Video record each unit immediately upon tenant check out

·       Upload and maintain current files on each rental listing and lease including homeowner listing agreements, videos, fully executed leases, all communication with tenant and homeowners.  

·       Walk units post cleaning and prior to tenant/homeowner check in. If not complete to satisfaction, inform the cleaning manager to redo a unit until an acceptable level of cleaning is achieved.  

·       Resolve all tenant problems as needed

·       Resolve all security refund issues if needed

·       Track rental business through software

·       Other duties as assigned


If you are interested in this position, please email your resume to [email protected]